Your sent emails are one of the best sources for training your voice. Here's exactly how to export them from Gmail and upload them to EchoMe — in under 3 minutes.
3 min read · Video walkthrough included
Your sent emails are full of your actual voice — the way you greet people, explain things, follow up, and close conversations. Unlike blog posts or social media, emails are unfiltered. They're how you actually communicate.
But there's a catch: don't just dump your entire inbox. You want your sent emails from the last 6 months — that's the sweet spot for capturing your current voice without overwhelming the system.
Go to Gmail and click on the Sent folder in the left sidebar. You only want emails you wrote, not ones sent to you.
Use the search bar to filter. Click the search options dropdown and set:
Select all the emails from your search results, then create a new label — something like "For Download". This label is what Google Takeout will use to export just these emails instead of your entire mailbox.
Head to takeout.google.com. This is Google's official tool for exporting your data. Click "Deselect all" first — you don't want to download everything.
Scroll down to Mail, check the box, then click "All Mail data included" and change it to only include your "For Download" label. This keeps the export small and focused.
Click "Next step", choose "Send download link via email", select .zip format, and hit "Create export". Google will email you when it's ready (usually within a few minutes).
Open the email from Google Takeout and click the download button. Save the .zip file to your computer, then unzip it. Inside the extracted folder, look for a file ending in .mbox — that's what you'll upload to EchoMe.
Go to Build Your Voice in EchoMe, click Email, and select the .mbox file you extracted. EchoMe will parse your emails and start processing them.
The upload takes a minute or two depending on how many emails you have. You might see a brief "0 emails imported" message while it's processing — don't worry, just wait for it to finish.
Once done, you'll see your email batches in the Recent Activity section. Check your voice strength — it should have jumped up with all that new content.